Client Relationship Management & Paralegal Associate

You'll support the Client Relationship Management Team in the daily management and provision of a first-class service to our clients to meet the needs of the business, with a particular focus on corporate housekeeping and paralegal services.

This list of duties is not exhaustive and may change from time to time according to business needs:

• Supporting the management with their portfolio of clients in all aspects of corporate legislation, collecting information and documents required to set-up entities and opening of bank accounts
• Drafting, reviewing and finalising power of attorneys, board minutes and shareholders’ resolutions, UBO declarations, change of company’s name, change of company’s registered office, change of directors, amendment of articles of association, amendment of share capital, transfer of shares, updating shareholder register etc.
• Managing all legal/statutory requirements and formalities at incorporation, during the life cycle and liquidation of the client companies, as well for the Equiom in-house companies, and in particular ensure compliance with all statutory filing requirements with the Luxembourg Business Registers (RCS, RBE, RESA) and ensure corporate files and database (Trax Diary) are all times up to date in that regard
• Liaising with notary and Ministry of Foreign Affaires for legalisation and apostille
• Operate as alternate for some administrative/office management tasks, such as:
  • Receive, scan and dispatch incoming mail to the team, and manage outgoing
    mail
  • Photocopying, binding of board pack/client presentation, scanning
  • Preparing client files for transfer in/out
• Any other duties that may be required from time to time

As to be expected, we are searching for someone who can bring a range of skills and experiences to enhance the team. As such, there are a few essential skills we are looking for:

• Fluent in English and French 
• Additional Languages (desirable) 
• A number of years experience in a similar role within the corporate services business, law firm and/or financial services
• Excellent knowledge of Luxembourg Company Law, especially the legal/statutory requirements as regard to incorporation, life cycle and liquidation of companies, holding of shareholding/board meetings and generally all “Luxembourg Business Register” filing requirements (RCS, RBE, RESA)
• Proficient in Microsoft Office
• Bachelor degree in Law  (desirable)

• Exceptional attention to detail
• Strong organisational and time management skills
• The ability to prioritise workload and work within tight deadlines
• A self-starter and driven
• Excellent communication and interpersonal skills
• Strong problem-solving and analytical skills