Assistant Manager, Legal

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The Company is seeking an Assistant Legal Manager in its Buyout-Technology department in its Luxembourg office to co-ordinate the day-to-day administration of the Luxembourg companies in compliance with legal requirements and to provide support to the deal teams and fund management at the various stages of the investments.

This is an excellent opportunity to join a hard-working, ambitious team in Luxembourg, which is an integral part of the global fund operations, accounting and legal functions who are also front line for all matters in relation to the deal execution & oversight on deals with a large exposure to deal team personnel and investment controllers.

Legal tasks (25%)

• Review / prepare relevant legal transaction documentation regarding the companies’ life cycle (acquisition, holding period, divestment….)
• Prepare contracts, agreements, reports or review of such documents
• Review / prepare corporate documents such as board minutes and proxies related to the investments
• Liaise with stakeholders, including lawyers and notaries
• Co-ordinate the filings with the CSSF and prepare the relevant documentation

Support corporate bodies (25%)

• Shareholders: review / draft the documentation for shareholders’ general meetings (annual, ordinary and extraordinary): convening notices, proxies, minutes, filing with the Luxembourg trade and companies register
• Board of Managers: assist with the preparation of quarterly board meetings held in Luxembourg, in particular review and /or write up the minutes
• Review / draft resolutions of the Board of Managers and of the Shareholders when requested
• Provide support to the board member in terms of the details of the transactions, background of the legal documents to be signed, legal validity of the documents/transactions

Support to the Tech deal teams (25%)

• Review / prepare corporate documents such as board minutes and proxies related to the investments (signing & closing)
• Review of engagement letters and letters of interest submitted by the deal teams
• Review of documents linked to the execution of deals

Paralegal tasks (25%)

• Supervise and handle directly in some cases, KYC requests received from various stakeholders
• Supervise the relevant changes and accounts filings submitted to the Luxembourg trade and companies register by the executive assistants
• Review of updated shareholders’ and instruments’ registers prepared by the executive assistants
• Update / supervise the internal database
• Co-ordinate the execution of the documents prepared by the legal team, or provided by the deal teams/lawyers etc. with the executive assistants
• Supervise notarizations and apostille
• Update the Sharefile for the custodian / auditors
• Ensure appropriate filing (electronic and physical, including Sharefile) done by the executive assistants

Education and Certificates

• College Degree or similar qualification - in Law

Professional Experience

• Good knowledge and understanding of Luxembourg corporate Law
• Good knowledge of private equity and Buyout/Tech investment structures, of their legal and administrative requirements and day to day business
• Minimum of 4 years of experience in the transactional department of a Luxembourg law firm
• French/German speaker is a bonus and fluent in English
• Excellent office skills (Excel, Word, Adobe, Outlook)

Competencies and Attributes

• Strong organizational skills
• Leadership
• Team spirit
• Attention to detail
• Flexibility and collaborative “can do” attitude
• Excellent communication skills – both verbal and written