Legal advisor on Contracts and Public Procurement

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The ESPON EGTC is recruiting a Legal advisor on Contracts and Public Procurement to join its international team working on European territorial evidence relevant for policy making.

The new staff member will be offered a permanent work contract and is supposed to take up the position as early as possible to support the implementation of the Single Operation financed by ESPON 2030 Cooperation Programme.

As a Legal advisor on Contracts and Public Procurement you will be responsible for being the main source of competence in public procurement and contracting matters at the ESPON EGTC, providing legal expertise to ensure compliance of ESPON EGTC’s work with the rules of the ESPON Programme and with the relevant EU and Luxembourgish regulations and specifications.

Your key tasks will be following:

• Provide strategic and ad-hoc advice and guidance to the Executive Management of the ESPON EGTC on compliance of the conducted works with the applicable legislation in public procurement, labour law and data protection.
• Analyse challenges and drawing up feasible solutions based on the interpretation and application of regulations, specific guidelines and good
  practice corresponding to the organisation’s mandate.
• Develop, monitor, review and amend a risk management and control strategy for the EGTC, including the implementation of anti-fraud measures.
• Assist in the preparation and review of legal documents and contracts.
• Carry out internal reviews and assessment of EGTC’s procedures in particular related with public procurement.
• Provide guidance to the EGTC staff and management on legal compliance matters in public procurement, and contract administration and labour law.
• Carry out compliance reviews on dossier filing in the context of the management of ESPON EGTC service contracts.
• Co-drafting documents setting the ESPON EGTC’s staff-related policies and their operational framework (e.g. Staff Regulation and internal manual).
• Support ESPON EGTC in disputes also before the Courts if and in case need.
• Assume duties of the data protection contact person at the ESPON EGTC, including the responsibility for the update of the registries.
• Assume the function of the Secretary of the ESPON EGTC Assembly: directly reporting to the Chair of the ESPON EGTC Assembly and its members in the
  setting and following-up of the ESPON EGTC Assembly meetings.
• Provide legal support and advice on other tasks assigned by the Director/Assistant Directors related to the mission of the ESPON EGTC.

The legal and regulatory context for your work as Legal advisor on Contracts and Public Procurement are based on the relevant EU and national rules for public procurement as part of the European Structural Investment Funds 2021-2027 as well as Luxembourg legislation.

The post as Legal advisor on Contracts and Public Procurement will, in organisational terms, be under the responsibility of the Assistant Director on Budget, Administration and Public Procurement, but will report directly to the Chair of the Assembly.

 

Educational background and technical skills:

• You hold a University degree in Law or equivalent. A Diploma or Certificate in Public Procurement will be considered as an advantage.
• You have 7 years of experience in the field of public procurement and contracts (Applicants with less experience can be considered if they can demonstrate other relevant experience). Experience in particular in the Luxembourgish public procurement, labour and data protection law will be considered as an advantage.
• You have good knowledge of EU public procurement law.
• You are fluent in English and in French language to draw up written analyses and propose effective solutions based on the interpretation of the laws, regulations and specifications.

Behavioural skills:

• You have high sense of responsibility and initiative, to be able to pro-actively detect compliance risks and challenges, and work out remedial actions.
• You have high ability to work independently, while demonstrating neat managerial approach to work organisation, structure and timelines, and being able to manage multiple tasks simultaneously and to prioritise.
• You have excellent interpersonal and communication skills.
• You are a team player: reliable, supportive, self-motivated, he/she demonstrates a personal commitment and can easily integrate into a busy and active team.
• You have ability to work with complex tasks that require efficient teamwork, as well as supporting the work colleagues towards the common goals while embracing change and innovation.
• You are able to manage stress, remain calm in the face of pressure, demonstrate constructive attitude upon criticism and show endurance despite difficulties.
• You are committed to self-development and learning from mistakes.
• You will commit to the overall performance of the organisation, and will feel responsible for the quality of the actions undertaken and contribution to the common good.
• Overall, you have a good record in working in multicultural environment and exhibit strong interpersonal skills to be able to nourish the collaborative spirit and positive work climate at the ESPON EGTC.

 

The application shall be drafted in English language and shall include:

• A brief letter (maximum 2 pages) expressing the motivation and expectations as well as the qualifications and experience in relation to the post.
• A curriculum vitae (preferably in Europass format) including the main details of the professional experience and educational background as well as the
  personal and language skills.

In case of selection for the position, the presentation of certified copies of degree/diplomas will be required.

If you decide to apply for the vacant post, please send your application including your CV via jobs.lu entitling the message “Legal advisor on Contracts and Public Procurement (and your family name)”.

The deadline for submitting your application is 2 September 2024.

 

The ESPON EGTC will establish a Selection Board, which will invite the best-suited candidates for an interview and a practical competence test. The round of interviews is preliminarily scheduled in mid-September 2024 on-line. A second round on-site in Luxembourg will be considered. In that case, your travel and accommodation cost related with the interview will be reimbursed.

The ESPON EGTC applies the principle of equal opportunities.

You will be offered a full time (40 hours/week) permanent employment contract (contrat à durée indeterminée).

A competitive salary will be offered to correspond to your experience and qualifications.

Your work place will be the premises of the ESPON EGTC at Avenue John F. Kennedy 11 in the Kirchberg area of Luxembourg City, in a multicultural environment close to European institutions and international schools.

You may request further information about the vacant post and the ESPON EGTC by sending an email to recruitment@espon.eu.

Any personal data provided by you in relation to this selection procedure will be processed according to the provisions on personal data protection, in particular Regulation (EU) 2016/679. This applies in particular to the confidentiality and security of your personal data, which will be processed solely for the purposes of this selection procedure.

Your application will be deleted one month after the finalisation of this selection procedure.

For the purposes of this selection procedure, an external party to the ESPON EGTC may be involved and handle your personal data. If so, the external party will also treat your data confidentially and solely for the purposes of this selection procedure.

Should you have any further questions concerning the processing of your personal data, you shall address them to the following e-mail address: recruitment@espon.eu.